Enrolments & Re-Enrolment
All students must be enrolled to study at QA Higher Education. After accepting your offer with us, you will be sent instructions to complete your pre-enrolment via email. Once completed, the enrolment team will process and complete your enrolment. You will then be given your timetable for your classes.
Ahead of your vacation period, you will be invited to complete your re-enrolment by the Enrolment Team.
For any queries regarding enrolment, please contact the Enrolment team via email: QAHE.Enrolment@qa.com
For any queries regarding re-enrolment, please contact the Registry team via email: onlineenrolment@qa.com
Accommodation
Where you live is a big part of the student experience. It might be your first time living independently and there’s lots for you to think about before you move into your accommodation.
Find out more about accommodation options
Student ID cards
Your Student ID card is a vital part during your time studying at QA Higher Education. Student ID cards will be distributed in the classroom by a member of staff. All students must always display their ID cards whilst on campus and make themselves identifiable when requested by a staff member. Your Student ID card will allow you to access the library, along with borrowing books for your studies.
For any replacement Student ID cards, please contact the Student Advice & Support Team. This is subject to a £10 reprint charge.
Letters
After confirmation of registration (which is the first two weeks of classes), you will be able to access your letters on your QA student portal.
Term letter
Proof that you are an enrolled student on your course. It also states your right to work ( part -time during term time and full timer during your official holidays period).This document will be updated on your QA portal automatically after the first two weeks of classes -there is no need to request it.
How to access your student portal/letter guide
Bank letter
If you are requesting a letter to open a bank account, you must state what is the name of the bank as letters must be addressed to the bank.
GP letter
You can request a GP letter to get registered on your GP and get medical support.
Students should send a request via email to the Student Advice & Support Centre team using their University email address. Please ensure your personal information & address details is accurate and up to date at all times. Letters take up to 5 workings days to be processed but can take longer during busy periods around enrolment.
If you have further queries regarding letters, please contact the Student Advice and Support team via email: QAHE.SASC@qa.com.
Changes to Personal Details
Please ensure your personal information and address details are accurate and up to date at all times. This can be updated on the QA student portal. For further support, please contact the Student Advice & Support Team via email: QAHE.SASC@qa.com.
Timetables
All students are reminded to check their timetables regularly as any changes would be reflected through your timetable with up-to-date changes. Your timetable can be accessed through this link: TermTime Student Login (ttportalqalive.com).
How to navigate on Semestry and see my timetable
If you need help using Semestry and viewing your timetable take a look at: How to view my schedule in Semestry.
For online Webex sessions, you can access your session through this link: QAHE Online Webex. For further guidance and support on accessing your online sessions, please refer to this video guide.
If you are having issue to connect with Webex codes or app, please contact Student Advise & Support Centre Team via email on QAHE.SASC@qa.com or call 0204 579 6407.
Change of programme / Campus
We understand a person’s circumstances can change. This includes changing from one programme to another, taking some time out away from your studies or leaving your programme early. Should you ever find yourself in a situation like this, we are here to help you. The Student Advice & Support Centre Team is here to help you access support that would be helpful to you and enable you to make an informed choice about what to do next.
If you would like to request a change including change of programme, mode of attendance, change of groups or change of campus, please see below instructions:
- If you are currently studying in your 1st Semester, you will need to submit your request to the Student Advice and Support Centre Team (QAHE.SASC@qa.com) no later than teaching week 4. Any requests made after teaching week 4 will need to be submitted to the Registry team (QAHE.Registry@qa.com) but request will be considered only at the start of Semester 2 of teaching.
- If you are currently studying in your 2nd Semester, you will need to submit your request to the Registry Team: QAHE.Registry@qa.com.
All requests must be sent from your university email address and should detail the reason why you would like to request a change. If you do not have a valid reason, we will not be able to proceed with the process of change
Please note changes are subject availability on programme, group or campus, as well as further approval from the academics, finance and compliance teams.
Attendance
QA Higher Education encourages students to attend all classes and will monitor attendance in line with the university partners Attendance & Engagement policy. It is important that you attend all your timetabled classes, to be able to progress on your programme. In extreme cases, students who do not attend may be withdrawn from the programme.
The Compliance Team monitors your student attendance and will send you alerts once you have reached a certain number of absences. If you have any queries, please contact the attendance team ulstercompliance@qa.com.
Non-attendance may result in withdrawal from the programme.
Extenuating Circumstances
If you are unable to submit assessment work by the assessment deadline due to illness or other circumstances, please complete an extenuating circumstances (EC1) form. Please note, you are required to read the guidance provided and provide sufficient evidence support as part of your claim, if required. All completed forms should be emailed to uuextenuatingcircumstances@qa.com in PDF format.
Academic team
Your lecturers contact details and office hours (if applicable) are listed on each module page on your Blackboard portal.
Each programme has a dedicated Programme Support (PSA) area that has all the relevant academic information required including:
- Student handbook
- Induction presentation
- Academic Hub Sessions
- Academic calendar
- Module leader contact details
- For your Ulster Portal and Blackboard your password is the same.
For password resets go to https://www.ulster.ac.uk/student or use the Ulster Password Reset Link.
If you have any additional queries, please contact the Academic Enquiries team: uoracademicenquiries@qa.com.
Additional Academic Help
For further academic support, please use the relevant emails to contact for your respective programmes:
Resit and Retakes
What does a ‘Resit’ outcome mean?
The resit outcome means that you have not achieved the pass mark in one or more of your modules. Your resit assessment period will be after your semester two exam board. This usually after 4 weeks from this board. For further information, please refer to your blackboard support area.
What does a ‘Retake’ outcome mean?
The retake outcome means you must take all the learning and assessment activities in the module again. This may incur paying an additional fee to take the module. For any questions regarding additional fees for retake modules, please contact qa.ulsterfinance@qa.com.
Please note, retakes will be taken at the same time as the original attempts. For example, if you must retake a module of semester 2 only, you will not require to attend any classes on your first semester only on your second semester.
If you have a resit or a retake and not able to find the link to submit this work or any other technical issues, please contact the module leader or Course Director.
Student Portal IT Helpdesk
If you require support to access your student portal, please contact IT services desk at Ulster University
https://www.ulster.ac.uk/ds/getting-help/service-desk.
PCs and Laptops
At all our branch campuses we offer students access to PC’s and laptops via ED Domain login. You will be issued with ED Domain login details via email once you’re fully enrolled. Sometimes this email may end up in your junk/spam folder, so please remember to check this.
In case you have forgotten your password, please follow this link to reset your password. For any support, please refer to this guide.
Academic Community of Excellence (ACE) Team
The ACE Team is here to provide you with guidance on many aspects of academic life and achieve excellence in your course.
This includes helping to learn skills such as:
- your academic and digital development
- navigating your virtual learning environments
- accessing online resources
- analysing data with Excel
- computing skills
They provide support to students via:
- One-to-one appointments
- Online workshops
- Virtual Learning Environment (VLE)
Find out more about the ACE Team
Student Futures and Careers
The Student Futures and Careers service is available to all students who study with us.
When you come to study with us, you receive in-depth advice and assistance with your career development. We want you to achieve your ambitions, make the most out of your experiences, develop your skills and to help you manage your future career.
Find out more about Student Futures & Careers
The Compliance Team
The Compliance Team is dedicated to upholding Ulster University’s Student visa sponsor status with the UK Home Office, whilst offering essential support to international students. Collaborating closely with colleagues’ university-wide, the team offers comprehensive guidance and expertise on all UK Home Office-related matters, particularly those concerning students with a student visa.
Find out more about the Compliance Team
Compliance frequently asked questions
Finance & Refunds
When you study at university you need to ensure that you can support yourself financially. Eligible students can apply to Student Finance England (SFE) to cover tuition fees and maintenance loans. Tuition fees are the payments for your university course and are paid directly to the university. Maintenance loans are payments for your living expenses and are paid directly to you.
For further information, please refer to Finance F&Q page, visit our Student Finance Webpage or QAHE Ulster Finance page, or contact them via email QA.UlsterFinance@qa.com or call 0203 504 3399.
For refunds, please contact refunds@qa.com via email.
Student Welfare and Student Relations Teams
We want to ensure that your time with us is a safe and happy one, so we have a dedicated Welfare Team, Mental Health Practitioner and Counselling Service in place for your support.
Find out more about the Student Welfare Team
Student Relations
The Student Relations team are based on-campus in London, Manchester and Birmingham. The team and its voluntary Student Ambassadors work to engage with students and assist the running of student-centred events across campus. The team runs Freshers week, social events, hosts competitions, cultural events and activities.
For further information, please contact them via email Student.Relations@qa.com.
Student discounts
As a student you are eligible to sign up to various student discount platforms, allowing you to get discount across a wide variety of retailers.
Totum Card (NUS) – a paid card that is valid for 3 years, find out more here.
UniDays – register with your university email address for a range of discounts. Find out more here.
Student Beans – register with your university email address to access discounts. Find out more here.
Transport For London Oyster card- A student oyster card allows you to have discounted travel around London on public transport. To apply please complete the following steps:
- Go to tfl.gov.uk
- Select 18+ Student Oyster Photocard
- Create an Oyster Photocard account
- Choose QA Higher Education for study establishment
- Add the student number you use to access your online timetable beginning with 000 or 101
For further information on student discount information, please refer to the Student Welfare Financial Guide.
Library Services
Students studying with QA Higher Education have access to both the QA Higher Education libraries and the university partner library. Librarians will support you in getting the most out of those resources.
For further information on Library Services, please visit our Library Webpage or access the QAHE Library Portal directly.
Graduation
Ulster graduation takes place approximately 6-9 months after the student’s award exam board and their graduation will take place in the city where they finished their studies.
Whilst waiting for your transcript, it may be possible to have a “Letter of Confirmation” from Ulster University main campus. This letter request is free of charge. To make a request, please follow this link Letter of Confirmation request.
Please note, you will need to have confirmation you have been awarded before sending this request.
Certificates
You will receive your certificate at your graduation ceremony. For further information, please contact graduation@qa.com via email.
If you cannot attend your graduation, your certificate will be available for collection from the Student Advice and Support Centre 2 weeks after the scheduled graduation ceremony takes place.
For further information, please contact the Student Advice and Support Centre team via email QAHE.SASC@qa.com.
Interruption /Withdrawal of studies
Get Back On Track (Registry Retention Team)
Are you struggling to engage with your course or considering withdrawal but unsure of the implications or options available to you? If yes, then our Get Back on Track team are here to support you. Please send an email to us QAHE.GetBackOnTrack@qa.com.
We’re here to help you understand the options that are available to help you overcome the challenges you may be facing and reach your full potential throughout all stages of your academic journey all the way through to achieving your degree.
We’re here to offer support and guidance to any students’ who may be struggling to engage with their course, be that with short term challenges with attendance or struggling to meet assignment submissions or other requirements of the course.
The team will arrange a time to discuss the challenges and offer personalised advice based on your unique student journey and can offer practical solutions if you feel you are unable to continue your studies at this time. Our team works closely with the University Student Support teams alongside Academic Management teams to provide personalised support based on your individual situation.
We can provide detailed information on the process of Taking a Break in Studies, a withdrawal or alternative processes such as mitigating circumstances. During these discussions we’ll also discuss any implications of the options to help you make an informed decision on the most suitable option for your situation.
Quality
The feedback of our students is at heart of what we do. We are always looking for ways to improve the student experience for current and new students. We encourage all students to partake in giving feedback via:
- Capture feedback via student committee meetings (via student reps)
- Attends student forums and focus groups
- Module and programme surveys
- Online student surveys
For further information, please contact the Quality Assurance Team via email on QAHEHaveYourSay@qa.com.
Complaints
Our Complaints Procedure is in place for any prospective or current student/learner to complain about any service QA Higher Education provides.
For further information on how to submit a complaint and our complaints procedure, please refer to our QAHE Complaints page.
Policy and procedures
Here’s where you can find all of our Higher Education policies and procedure documentation for you to download. Please visit our policy and procedures page for further information.
